Program Coordinator

Summary: American Friends seeks an enthusiastic Program Coordinator. Working as a team, the Program Coordinators are responsible for the day-to-day implementation of key programs of American Friends activities, including alumni engagement, fellowship recruitment, coordination of major events, and publications. With responsibilities for event planning, database management and reporting, and writing and development of outreach and promotional materials, the Program Coordinator executes American Friends programs and seeks to leverage AFAvH’s activities, contacts, and outreach programs to reinforce one another and advance the mission and goals of the institution. The position description outlines broad areas of responsibility. Specific tasks will shift as needed in response to changes in programs and priorities.

Reporting to: Chief of Operations

Responsibilities:

Alumni Engagement and Support

• Organize and coordinate the design, promotion, and logistics for events, either AF or alumni initiated, to serve and engage program alumni and promote the visibility, prestige, and intellectual contributions of Humboldtians and Humboldt fellowships.
• Manage the alumni database and ensure that it is consistently up-to-date and accurate.
• Create content for newsletters, the website, and other promotional tools to showcase alumni, their achievements, and issues of alumni interest.
• Maintain the website and utilize social media to maximize alumni storytelling, information sharing, recognition, and engagement.
• Support initiatives developed by the American Friends Alumni Council and/or American Friends leadership to expand the engagement of US alumni.
• Assist with communication to and support of “Humboldtians on Campus.” Assist with the recruitment of new HoCs.
• Assist with drafting a lifecycle-based alumni communications plan.
• Cultivate relationships with alumni in line with promotional activities.

Fellowship Promotion and Recruitment

• In partnership with the Foundation and in coordination with other AF staff, develop and produce marketing tools and strategy to recruit US fellowship applicants.
• Organize promotional events, participate in opportunity fairs and make presentations to educate and engage potential fellowship applicants.
• Recruit speakers and represent AFAvH at career fairs and professional and promotional meetings throughout the US.
• Develop partnerships with organizations that can assist with the promotion of the fellowship program. Maintain an up-to-date database of current and prospective promotional partners. Engage with partners regularly to build strong mutually supportive relationships and maximize partnership opportunities.
• Respond to applicant inquiries, track and fulfill requests for information and applications.

Fundraising and Administrative Support

• Prepare and manage solicitation of program alumni and friends; record and reconcile contributions; and ensure timely gift acknowledgement.
• Assist with prospect research and grant writing.
• Assist with budget preparation, the processing of bills, and basic financial statements.
• As needed, assist with research, materials preparation or logistical support for special initiatives, outreach activities of the President, Board members, or alumni.
• Provide general administrative support as needed to ensure the smooth and efficient management of the office and consistent high-quality, responsive support of the Board and other volunteer leaders.
• Provide strategic insight on organizational rebranding initiatives.
• Supervise and support the positive professional development of American Friends interns.
• Participate in organizational planning and evaluation; provide regular progress updates and reports on initiatives and activities to ensure quality, flag challenges and achieve goals.

Special Events and Publications

• Support logistics and special materials for other key American Friends events.

Qualifications:

• BA required. Study in a field relevant to the work of the American Friends, German, communications, or nonprofit management a plus.
• Strong technical aptitude, with experience in database management, website management, advanced Excel functions, and mass email applications highly desired; experience with Salesforce, WordPress, and MailChimp a plus.
• Excellent problem-solving skills and strategic mindset.
• Functional German language skills and cultural fluency highly desired.
• Strong written and oral communication skills.
• Experience in marketing, branding, or advertising.
• One to three years of experience in writing and development of newsletters, features, proposals, or promotional materials, working with networks, database management, and coordinating special events or programs.
• Excellent organizational abilities with sharp attention to details and logistics, keen sense of how individual activities support the institution’s larger goals.
• Excellent interpersonal skills and ability to develop and maintain a wide range of relationships and partnerships with professionalism and responsiveness.
• Self-motivated and able to work well independently and demonstrate initiative.
• Ability to work and contribute to a team and a flexible, “can do” attitude to getting things done.
• Commitment to the mission of American Friends.

Please note that this is an entry-level position for individuals with up to 1-2 years of post-collegiate work experience.

Salary/Benefits: American Friends offers a competitive compensation package, including a salary commensurate with experience and a comprehensive benefits package. American Friends of the Alexander von Humboldt Foundation is an equal opportunity employer and is committed to the belief that each individual is entitled to equal employment opportunity.

To Apply: Email a cover letter addressed to our Chief of Operations describing your interest in the position, relevant experience, and qualifications; a resume; a one-to-two-page writing sample; and three references with contact information to . No phone inquiries, please.

Application Deadline: September 5, 2017

 

Intern – Promotions and Programs

American Friends seeks an enthusiastic intern to assist the office staff in promotions, fundraising, and program development. The intern will closely support American Friends staff in keeping the database up-to-date, developing the American Friends online presence (website, social media, and blog platform), and conducting background research to support the development and planning of programs and activities related to global science, science policy, and transatlantic relations. Duties will also include general administrative tasks and other ad hoc projects.

This is a paid, part-time internship for 10 hours/week at $12.50 per hour. The internship will run from September 2017 through the end of December 2017 (exact start and end dates are flexible with the possibility of an extension).

Requirements

• Strong attention to detail
• Experience with data entry and database management tools
• Competency with Microsoft Office Suite
• Good organizational skills and ability to multitask
• Ability to work independently and function in a small team environment
• Familiarity with social media and online research

Strongly desired skills

• Fluent in German
• Graphic design (Photoshop, Illustrator, etc.)
• Experience with WordPress, web design, and/or HTML
• Strong writing skills
• Experience and interest in nonprofit organizations
• Interest in transatlantic relations and science policy

Undergraduate and graduate students in German, communications, or international relations are especially encouraged to apply. Other majors will be considered based on experience.

To apply: Please email a cover letter, resume, and two references to by COB Friday, August 25th, 2017. No telephone calls please.

Applicants must be authorized to work in the United States. American Friends is an equal opportunity employer.

About American Friends
American Friends of the Alexander von Humboldt Foundation (AvH) is the professional partner in the United States of the Alexander von Humboldt Foundation. Founded in 1999, American Friends of the AvH promotes networking, exchange, and creative collaboration among scientists, scholars, artists, and other professionals in the United States and Germany, consistent with the goals of the Alexander von Humboldt Foundation. Its current core activities are to identify outstanding US scholars and professionals who might benefit from research experience in Germany, to cultivate and support the community of 5,200 “Humboldtians”—alumni of the AvH—in the United States, and to maintain contacts to the US science and science policy communities in the United States in service of its mission and goals. American Friends is currently implementing a strategic plan, which calls for the development of new programs to engage alumni and to raise the profile of the organization and its German partner as resources on the globalization of the research and the reshaping of the US research landscape.

Location
American Friends of the Alexander von Humboldt Foundation
1101 17^th Street NW, Suite 603